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Last updated: 11th September 2018
We respect the EU’s General Data Protection Regulations (GDPR) and this policy explains how we collect and treat any information you give us. You won’t find any complicated legal terms or long passages of unreadable text. We’ve no desire to trick you into agreeing to something you might later regret.
The data protection officer in respect of this website is:
Ocean View Self Catering Cottage
Personal data is data that can be used to identify an individual. For example your name, email address, home address and even IP address. We collect and process personal data in compliance with the General Data Protection Regulation and will never share it with third party marketers or anyone else unless we are forced to by law.
How your personal data is collected on this website by us and by third parties
When you use our contact form or email address to contact us, we require your name, email address and telephone in order to reply to you. When you click the submit button on the contact form, your message and contact details are sent to us via email and are stored in our email system.
Occasionally, we might receive your contact information from one of our partners. If we do, we protect it in exactly the same way as if you give it to us directly.
When you contact us by email or through our website, we store your information in Booking Tracker. When we do business, we store your information via Paypal. We chose these systems partly for their commitment to security.
Strictly record keeping purposes. We will use your information to send you invoices, statements, or reminders.
Susie Sinclair is responsible for the security of your information. You can contact her by email at firstname.lastname@example.org or by phone on 07884033118 if you have any concerns about the information we store.
When we store information in our own systems, only the people who need it have access. Our management team have access to everything you’ve provided, but individual employees have access to only what they need to do their job.
Where we store your information in third-party services, we restrict access only to people who need it.
The computers we use are all protected by a passcode or fingerprint access. These computers ask for authentication whenever they’re started or after 5 minutes of inactivity. Our mobile devices are also protected by a fingerprint or facial recognition.
In accordance with UK and European law under the General Data Protection Regulation (GDPR), you have numerous rights in regards to the personal data we hold about you, including:
Right to confirmation – you have the right to know if we hold personal data that concerns you
Right to access – you have the right to view and to obtain a copy of any personal data we hold that concerns you
Right to rectification – you have the right to the correction of any inaccuracies within the personal data we hold that concerns you
Right to erasure – you have the right to have your personal data removed from our systems
Should you wish to exercise any of these rights, please contact us by email or by telephone.
We take complaints very seriously. If you’ve any reason to complain about the ways we handle your privacy, please contact Susie Sinclair by email at email@example.com or by phone on 07884033118. If you’re the letter writing type, send your envelope to Cashelmara, Garson Drive, Stromness, KW16 3JG.
If we change the contents of this policy, those changes will become effective the moment we publish them on our website.